Print Shop & Commercial Printing
A job ticket pinned to a board
is a job ticket you'll lose.
Job tracking, progress by station, paper waste calculation, proof and revision records, press utilisation. Which job is where, when it ships, how much paper went — none of it lives on a pinned sheet any more.
Text pages printed, cover in lamination. Binding takes 2 days, deadline looks safe.
The customer asked for two revisions at colour proof, pushing print back a day. Deadline at risk — a shift may be needed.
In design. The customer hasn't sent the photographs yet, so it's on hold.
In cutting. Late paper delivery cost three days. The customer has been told and given a new date.
On press. Two machines running in parallel, expected to finish ahead of the deadline.
In packing. Ships tomorrow.
Click a job ticket — its status and notes open up.
The colour strip is the CMYK control bar printed along the edge of a press sheet; the card is deliberately drawn in that language. Figures are illustrative.
Five stations, one line.
A job is scanned as it moves from station to station. How many jobs are waiting where, and which station is blocked — what used to be argued about in the morning meeting now sits on one screen.
Prepress
Design, imposition and plate making
Average wait 1.2 daysPress
Offset and digital presses
Average wait 0.8 daysCutting
Guillotine and trimming
Average wait 0.4 daysFinishing
Binding, lamination, varnish and foil
Average wait 1.6 daysPacking / dispatch
Cartons, labels and shipping
Average wait 0.3 daysBottleneck: finishing. Average wait is twice every other station — outsourcing or adding a shift is a conversation that starts here.
Paper is a print shop's biggest cost.
Make-ready sheets, misprints, trim allowance and proofing. Waste is unavoidable, but unmeasured waste means mispriced work. The calculation below is illustrative and gets rebuilt on your own job.
On this job, two colour-proof revisions alone cost 420 sheets. In a print shop that doesn't log revisions, nobody gets invoiced for that — the printer absorbs it.
"I never approved that" — settled.
Every proof goes to the customer on record, and each approval or revision request is logged with its date. Which approval the printed file rests on is never in doubt.
Logo colour doesn't match the Pantone; corporate red requested
Back cover copy changed; customer sent new text
Customer approval received · Zeynep Ak · digital signature
If the contract caps revisions, anything beyond the cap automatically becomes a chargeable line. Even with no cap the record stands — and it earns its keep at the next price negotiation.
Which press is standing idle?
In a print shop, an idle press costs more than idle staff. Once weekly utilisation is visible, deciding which job to take and when gets a lot easier.
The digital press and the finishing line are full all week; the 4-colour offset has gaps. This is what you look at before quoting a delivery date on a new job.
The rest of the print shop
Quotation calculator
Enter size, stock, colour count and quantity and cost plus quote price come out. The same job never gets two different prices.
Paper stock
Stock by type, weight and size. Opening a job reserves the paper needed; a shortfall drops onto the order list.
Colour and Pantone records
Customers' corporate colours are stored. On their second job, nobody has to go looking for the colour.
File archive
The final file sent to press is kept against the job. A reprint uses the same file.
Deadline alerts
An estimated finish is calculated from station wait times, and an alert fires when a deadline becomes risky.
Outsourcing
Varnishing, foiling and cutting sent outside are tracked separately, with quantities out and in and the subcontract cost.
Questions
Does the software calculate the quote?
You define paper cost, machine hour rates, labour and outsourcing lines; the system calculates cost from those. You set the quote price with your own margin. The aim is not to price for you but to show the cost correctly.
Does it talk to our presses?
Some modern offset presses exchange job data over standards like JDF/JMF. Tell us the press and software version and we'll give a realistic answer. Without a connection, station transitions are scanned by the operator — the flow works the same.
Will it reduce our waste rate?
No. Waste comes from make-ready, operator experience and paper quality. The software measures it and shows which job and which stage it came from. Waste that isn't measured never reaches the price either — that is where the real loss sits.
Are digital and offset jobs in one system?
Yes. The two production routes use different station flows but share the same job structure. A short-run digital job and a long-run offset job appear on the same board.
Can customers track their own job?
If you want. A customer can be given a link showing only which stage their job is at and the estimated delivery date. Waste and cost information is naturally not shared.
How many jobs and users?
No limit, and no per-user fee. Operators, designers and the sales team log in with their own permissions.
Let's run one job ticket
down the line.
How many presses, how many jobs a month, offset-heavy or digital-heavy. We'll build a demo on your own stations.
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